E-Invoicing Digital Signature & QR Code Integration Services in UAE
Get UAE e-invoicing digital signature and QR code integration for FTA-ready compliance, secure invoices, and seamless verification.
Starting January 1, 2027, all business-to-business (B2B) and business-to-government (B2G) deals in the United Arab Emirates will have to use e-invoicing. From July 1, 2026, a test phase will be open to anyone who wants to use e-invoicing.
Businesses will send bills in an XML file that is approved by the Federal Tax Authority (FTA) and will share them through an ASP that is also approved by the FTA to make sure they are correct and in line with the rules.
At this point, companies that only sell to end customers (B2C) don’t have to send out e-invoices. But they might still get digital bills from suppliers to be ready for future needs.
As an Accredited Service Provider (ASP) that has been cleared by the UAE Federal Tax Authority (FTA), MadronoAI to make e-invoicing easy and safe by integrating digital signatures and QR codes. This service adds trusted electronic signatures and possible QR codes that quickly prove validity to your bills, making them fully legal.
To follow the UAE’s e-invoicing rules, which start with tests in 2026, there will be no more paper or checks to be done by hand. Everything will be done digitally instead.
What Does a QR Code Do in E-Invoicing?
In e-invoicing, a QR code stores organized information about an invoice, such as the invoice number, issue date, total amount, and tax that was applied. A buyer, inspector, or tax body can quickly check the payment by scanning the code.
It cuts down on mistakes and keeps information in order. In places where they are needed, QR codes make checks easier and confirm transaction information.
In the UAE, all the information needed to validate a payment is in the FTA-approved PINT AE XML file. When the data is sent through an Accredited Service Provider, it is checked immediately.
There’s no need to print a different QR code. Businesses can count on digital bills to be legal, to be stored safely, and to be sent easily through the FTA system.
Businesses that want to use QR codes can add them on their own to keep track of things or give customers a quick reference. They add quick-scan proof for people who are buying or auditing.
When they are included, they lead to important invoice information like the IRN (Invoice Reference Number), total amounts, and a split of VAT that can be scanned on any smartphone.
These can be made by MadronoAI on invoices, credit notes, or simpler bills.
Why Are Digital Signatures So Important?
Every B2B or B2G statement in the UAE must include a digital signature to verify its authenticity and prevent tampering. This electronic seal uses encryption to protect information like the name of the seller, the amount of VAT, and the times of the transactions. Under the 5-corner plan, the FTA needs it.
Your ASP, such as MadronoAI, will handle the signing before sending it to the Invoice Registration Portal (IRP).
MadronoAI’s technology automatically adds these marks, making sure that records can’t be changed and always pass FTA approval.
Digital signatures, on the other hand, use the PINT-AE standard and are stored in XML format. By connecting to your Tax Registration Number (TRN) and approved papers, they stop scams.
Companies can avoid fines of up to AED 20,000 per fake billing. Our interface makes this part of your routine, so your finance teams can focus on business instead of tech issues.
Does UAE E-invoicing Mandate a QR Code?
In the United Arab Emirates, you don’t need QR codes to use e-invoicing. For both business-to-business and business-to-consumer deals, the Federal Tax Authority says that all invoices must be made in the FTA-approved XML format and checked by an Accredited Service Provider (ASP).
When a seller sends a statement to the government or another business, they will make it in XML and send it through the ASP system to be checked for accuracy and compliance.
The ASP will check the invoice for errors immediately, looking at the tax numbers, the information about the seller, and the transaction data. For compliance or keeping records, you don’t have to print or show a QR code.
Businesses will focus on making XML bills, making sure they work on the FTA system, and sending them safely to buyers or the government.
How Companies Can Get Ready for E-Invoicing in the UAE
UAE e-invoices don’t have to have QR codes, but businesses that do B2B and B2G deals still need to make big changes to meet the 2027 requirement (or choose to do so freely from July 2026).
Steps for preparation include:
Improve your accounting or ERP systems
Businesses will need tools that can make bills in XML that is allowed by the FTA. To follow the rules for e-invoicing, popular systems like SAP, Oracle NetSuite, Microsoft Dynamics, Odoo, Tally, Sage, Focus 9, and ERPNext will need to be properly integrated.
Connect to the Peppol Network
Each payment will be checked and sent through an FTA-approved Accredited Service Provider. For this to be done safely and quickly, businesses will need an approved service or a system like MadronoAI.
Real-Time Validation
Invoices must be able to be checked instantly in order to avoid delays or rejects in both B2B and B2G deals.
Take care of credit notes and corrections
Companies should send out updated bills and credit notes in XML format and make sure they are validated on Peppol.
Only B2C companies don’t have to send e-bills, but they might need to receive buy invoices online through the system to stay in sync with their sellers.
How MadronoAI Helps Businesses with E-Invoicing in UAE?
MadronoAI offer a complete e-invoicing option that works with current ERP or payment systems. Madrono AI makes sure that all FTA rules are followed and makes the whole billing process easier for all B2B, B2G, and B2C operations.
XML Generation Approved by the FTA
Madrono AI will make bills in the PINT AE XML file that the FTA needs. For correct reports and approval, this makes sure that every payment meets the authority’s standards for organized data.
Direct Submission and Validation of Peppol
Every bill will be checked in real time and sent safely to the buyer or government agency through an Accredited Service Provider. This will cut down on mistakes and transaction delays.
Changes and Credit Notes
Businesses will be able to send updated bills or credit notes in the FTA-approved XML format without making mistakes and keep records that are ready for an audit.
Integrations with ERP
To make, check, and send bills straight on the FTA system,Madrono AI works with SAP, Oracle NetSuite, Microsoft Dynamics, Odoo, Tally, Sage, Focus 9, and ERPNext.
B2C businesses can get help
With MadronoAI, even businesses that only sell to consumers will be able to get digital bills from their sellers and be ready for future compliance needs.
Local Expertise
We support staff in the UAE will make sure that a business can easily start using the service, that bills are always checked, and that all FTA rules are followed.
Benefits for Your Business in Real Ways
- Time-Saver: You can quickly sign thousands of bills without having to do it by hand.
- Zero Risks of Compliance: FTA-approved signatures stop denials, and QR codes speed up buyer checks.
- Cost Control: No more copying or delivery fees, and your files will always be ready for an audit.
- Easy to Scale: It can handle growth from 100 to 10,000 bills per month.
- Client Trust: QR scans show that a business is real, which is good for business-to-business ties.
How to Stay Ahead of the UAE E-Invoicing Rules
The FTA will be optional from July 2026 onwards, but it will be required for business to business and business to consumer transactions by 2027.
As an ASP, we can also use PEPPOL links for exports. It’s still good for exempt B2C sellers to get signed bills from suppliers.
MadronoAI keep an eye on Ministerial Decisions for changes.
Are You Ready To Sign Up? Talk to MadronoAI
Check your compliance for free and see how Madrono AI works today.
As your local ASP partner, we make sure that digital signatures and QR codes work without any problems.
Call our team in the UAE right now to get ready for e-invoicing without any worry.